English for Work

Problem Solving

Describe problems and propose solutions in English.

Describing failures and incidents, explaining causes and consequences, proposing alternatives, and communicating urgency.

Why this matters This module covers describing failures and incidents; explaining causes, consequences, and proposing alternatives; and requesting corrective action and communicating urgency.

01

What will you be able to do?

The goals of this lesson.

02

Before you start

Now that you can help customers, let's focus on a related skill: identifying, explaining, and solving problems at work.

03

Describing failures and incidents

Explaining what went wrong clearly and precisely.

Examples

The system crashed this morning.
Failures
We had a problem with the delivery.
Incidents
The machine stopped working suddenly.
Failures
There was an error in the report.
Incidents
The server has been down since noon.
Failures
We noticed a defect in the product.
Incidents
The shipment arrived damaged.
Incidents
Something went wrong with the payment.
Failures

04

Causes, consequences, and alternatives

Explaining why something happened and proposing a different approach.

Examples

This happened because of a software update.
Causes
As a result, the order was delayed.
Consequences
We could try a different supplier instead.
Alternatives
The delay was caused by a shortage of materials.
Causes
This means we'll need more time to finish.
Consequences
An alternative would be to outsource this task.
Alternatives
Because of the error, we had to redo the work.
Causes

05

Corrective action and urgency

Requesting a fix and communicating that something is urgent.

Examples

We need this fixed as soon as possible.
Urgency
Please take corrective action immediately.
Corrective action
This is urgent — can you look into it now?
Urgency
Can we implement a fix by tomorrow?
Corrective action
This can't wait until next week.
Urgency
We need a permanent solution, not a temporary one.
Corrective action
Please treat this as a priority.
Urgency

06

Reading

Read the text and answer the questions. You can try as many times as you want.

"The system crashed this morning," Laura reported. "This happened because of a software update," the IT team explained. "As a result, several orders were delayed."

"We need this fixed as soon as possible," Laura said. "Please take corrective action immediately — this is urgent." The team worked quickly and fixed the issue within an hour.

1. What happened this morning?

2. Why did it happen?

3. What was the consequence?

4. What did Laura ask for?

5. How long did it take to fix?

💪 You can now handle real problems calmly and clearly! Review this lesson, or continue to the next module.

07

Reading: Proposing an Alternative

A second reading, a bit longer. Read it and answer the questions below.

"The delay was caused by a shortage of materials," the supplier explained. "We could try a different supplier instead," suggested Diego. "An alternative would be to outsource this part of the process."

"This can't wait until next week — we need a permanent solution, not a temporary one," the manager insisted. The team agreed to contact a new supplier by the end of the day.

1. What caused the delay?

2. What did Diego suggest?

3. What alternative did Diego propose?

4. What did the manager say about the timeline?

5. What did the team agree to do?

08

Match the Terms

Tap a term on the left, then tap its matching definition on the right. Ungraded — repeat as many times as you like.

Term

Definition

09

Fill in the Blanks

Usa las pistas para completar cada palabra en inglés. Sin calificar — repite las veces que quieras.

10

Key Points

The essentials of this lesson, summarized.

11

Vocabulary in This Lesson

Key terms to remember.

incident
noun

an unplanned event, often a problem

"We had a problem with the delivery — an incident report was filed."

Collocations: report an incident, minor incident, incident response

Traducciónincidente
failure
noun

when something stops working or doesn't succeed

"The system crashed — a total failure."

Collocations: system failure, equipment failure, failure to deliver

Traducciónfalla, fracaso
cause
noun / verb

the reason something happened

"The delay was caused by a shortage of materials."

Collocations: root cause, identify the cause, main cause

Traduccióncausa
consequence
noun

a result of an action or event

"As a result, the order was delayed."

Collocations: serious consequence, as a consequence, face the consequences

Traducciónconsecuencia
alternative
noun

another possible option or choice

"We could try a different supplier instead."

Collocations: viable alternative, consider an alternative, alternative solution

Traducciónalternativa
corrective action
noun phrase

steps taken to fix a problem

"Please take corrective action immediately."

Collocations: implement corrective action, corrective action plan, immediate corrective action

Traducciónacción correctiva
urgent
adjective

needing immediate attention

"This is urgent — can you look into it now?"

Collocations: urgent matter, treat as urgent, urgent request

Traducciónurgente
shortage
noun

a situation where there is not enough of something

"The delay was caused by a shortage of materials."

Collocations: supply shortage, staff shortage, face a shortage

Traducciónescasez
defect
noun

a fault or imperfection in a product

"We noticed a defect in the product."

Collocations: manufacturing defect, minor defect, defect rate

Traduccióndefecto
to outsource
verb

to have an outside company do a task

"An alternative would be to outsource this task."

Collocations: outsource to, outsourced work, decide to outsource

Traducciónsubcontratar, externalizar
temporary
adjective

lasting for only a limited time

"We need a permanent solution, not a temporary one."

Collocations: temporary fix, temporary solution, temporary measure

Traduccióntemporal
priority
noun

something treated as more urgent or important

"Please treat this as a priority."

Collocations: top priority, treat as a priority, competing priorities

Traducciónprioridad

12

Common Phrases & Expressions

Everyday expressions used to report problems and request a fix.

Something went wrong with
"Something went wrong with the payment."
Traducciónalgo salió mal con
This happened because of
"This happened because of a software update."
Traducciónesto pasó debido a
As a result
"As a result, the order was delayed."
Traduccióncomo resultado
We could try instead
"We could try a different supplier instead."
Traducciónpodríamos intentar en su lugar
As soon as possible
"We need this fixed as soon as possible."
Traducciónlo antes posible
Please take corrective action
"Please take corrective action immediately."
Traducciónpor favor tomen acción correctiva
This can't wait
"This can't wait until next week."
Traducciónesto no puede esperar
Treat this as a priority
"Please treat this as a priority."
Traduccióntraten esto como prioridad

13

Build the Sentence

Tap the words in the correct order to form the sentence. Ungraded — repeat as many times as you like.

14

Choose the Correct Verb

Tap the correct verb form to complete each sentence. The other options are conjugations from other tenses — on purpose, so you learn to tell them apart.

The delay was by a shortage of materials

We could this task instead

Let's an alternative solution

We need this as soon as possible

This situation immediate action

16

Assessment

You need at least 80% to unlock the next lesson. You can retake it as many times as you want — your best score is saved.

1. What does this mean: "The system crashed this morning."?

2. Choose the equivalent of: "This happened because of a software update."

3. What does this mean: "As a result, the order was delayed."?

4. What does this mean: "We could try a different supplier instead."?

5. Which option matches: "We need this fixed as soon as possible."?

6. "Please take corrective action immediately." — which one is correct?

7. Choose the equivalent of: "We noticed a defect in the product."

8. Select the correct match for: "This can't wait until next week."

9. "An alternative would be to outsource this task." — which one is correct?

10. Which option matches: "The shipment arrived damaged."?

17

Summary and next step

You can now describe problems and propose solutions professionally. Next module: negotiation and persuasion.

🗣️ Practice out loud

Use the conversational tutor to practice this topic.

Open the tutor

18

Games

Practice this lesson's vocabulary with a word search and flashcards. Ungraded — play as many times as you like.

Word Search

Tap the first and last letter of a hidden word to find it. Los términos de varias palabras van sin espacios en el tablero (ej. "give up" aparece como GIVEUP).

Flashcards

Elige la respuesta correcta. Si aciertas, la tarjeta queda lista por hoy; si fallas, vuelve a aparecer pronto para reforzarla. Tu progreso se guarda en este dispositivo.

Term